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Guidelines for Poster Papers


WHY PRESENT AT AN ITEA EVENT

If you've conducted ground-breaking research, used "best-in-class" techniques, deployed  successful processes, or developed unique procedures in the field of test and evaluation, work that your peers would be interested in learning, presenting at ITEA Workshops is an important part of your professional development, by providing you with an amazing opportunity to learn from your peers, share your experiences, and contribute to advancing the Test and Evaluation profession.

Presenting at ITEA Workshops provides you the chance to:

  • Represent your field of interest, allowing researchers in other disciplines, policymakers, and the public to become aware of the innovative work being generated in your particular area of expertise;
  • Practice your presentation skills;
  • Help you develop the expertise needed to discuss your work in a clear and meaningful way;
  • Learn how to answer specific questions and present your work to a range of individuals (who may or may not be familiar with your field of research);
  • Contribute to your overall professional profile by showing others that you regularly disseminate your work to colleagues, as well as that you keep up-todate on cutting-edge and best practices in T&E; and,
  • Help you establish contacts that will foster friendships with other motivated T&E professionals who can be resources for you at any stage of your career.

GUIDELINES FOR PRESENTATIONS AT ITEA EVENTS

Presentations at ITEA events should:

  • Contribute technically sound knowledge in a particular area of test and evaluation;
  • Present new knowledge or experience that has not been published previously; and,
  • Not be commercial, marketing, or “infomercial” in nature. The presentation’s introductory slide is the only slide that may contain the presenter's company name and/or logo. Presentations that promote specific companies, organizations, products, or services are reserved for the Exhibit Hall or Vendor Track Sessions, and strictly prohibited in Pre-Workshop sessions (including tutorials, demonstrations, and other presentations), and the Workshop Plenary and Technical Track sessions.

Tutorials are typically scheduled for either a half-day or full day, should include comprehensive presentations on well-established topics, and may include hands-on exercises on using various software and/or hardware tools. Technical Track Session presentations are shorter than tutorials and usually last 20 minutes, with N additional 10 minutes for questions.

While tutorials go into considerable depth, Technical Track Session presentations give quick holistic overviews of interesting emerging topics with a concentration on fundamentals and projection about the future of these topics.

Poster Presentations, usually displayed in the Exhibit hall, are designed to present Works-in-Progress, new ideas, and emerging fields and research topics in test and evaluation. Poster presenters are expected to bring their printed poster and handouts, and to be present during scheduled times for the Poster Presentation session(s). Attendees will browse the posters and directly interact with the presenters. Thus, the poster session is intended to be an informal, conversational forum for new ideas.


Poster Guidelines

An academic poster is the visual aid for a compact presentation of (a part of) a research project. Both content and layout are essential. The poster should attract the attention within a few seconds and the reader should be able to get the main points from the headings alone.

1. Poster boards

Poster boards should be 48 inches x 36 inches (width x height). Please, use adequate letter type and size to ensure good readability. Well-designed figures, graphs and tables will generally increase the attractiveness of your poster.

2. Poster titles and structure

Poster titles should be identical to the title of the corresponding abstract.

The general structure includes Introduction, Aim of the study, Methods, Results, Discussion/Conclusion. Abstracts are not needed, because the information is already condensed on the poster.

Try to make title and headings as informative as possible, i.e. not too general. Preferably the reader should be able to get the main points from the headings alone.
 
Try to reduce Methods and Study Design in a photo or scheme with subscript and focus on the principle outcome measure(s).

Present your Results in simple graphics. All visuals should relate to the main message and conclusion.

The Conclusion should be the direct answer to the Aim of the study.

The References contain background information and can be presented in a compact way (e.g. 1st author et al. Journal (short form), Issue, Pages).

3. Poster numbers

Poster boards in the poster area will be numbered by means of the poster code (letters and numbers) appearing in the scheduling confirmation sent to you. You will also find your poster code in the final program on the conference website.

4. Text format

Title should be readable at about 5 feet, text is generally read at 1 or 2 feet. It is recommended to use bulleted points and to use an active voice. Keep text elements to 50 words or fewer.

5. Fonts

For headings (at least 36 point) and bulleted points use sans serif fonts like Arial or Tahoma

For blocks of texts use serif fonts like Times New Roman, Palatino or Garamond of at least 24 point, since they are easier to read.

6. Colors

Use light Color background and dark Color letters for contrast, as poster boards are not always in the spotlight. Use a theme of only 2 or 3 Colors. The use of transparent of background pictures may go at the cost of readability of text: what you see on screen is not always what you get after printing! Avoid red-green combinations because of Colorblind visitors in the audience.

7. Figures and Artwork

Usually 4-6 figures are included in a poster. Make them simple, readily comprehensible and self-contained. Lines in graphs are generally identified by form or Color. We do advise you to use the combination of both. (see also Colors). Figures and artwork are magnified on posters. In case of bitmap photos and figures try to maintain sufficient resolution (at least 150 dpi in the final format). Keep figure legends short (10-25 words maximum).

8. Names and affiliations

Posters should show the names and affiliations of all contributing authors.

9. Marketing/commercial purpose

Scientific posters are not to be used for marketing or commercial purposes.

10. Financial interest

Any grants or other real or perceived financial interests should be acknowledged on your poster.

11. Poster display

Posters should be on display continuously during the Exhibit Hall hours. Each poster presenter is scheduled to stand by their poster on one day of their Workshop session during the breaks and lunch hour.

12. Removing posters

Posters should be ultimately removed during the Exhibitor move out on Thursday. Posters that have not been taken away by 18:00 hrs will be removed by the Workshop organizers and will be destroyed.

13. Mounting tripods

Mounting tripods will be made available by the hotel.

14. Handouts

You are advised to bring hard copies of your poster as handouts.

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