PRESENTER GUIDANCE

Make Your FORGE Session Engaging

FORGE is about more than presentations—it’s about ideas, collaboration, and moving T&E forward. We encourage you to think beyond the traditional slide presentation and find creative ways to connect with your audience.

Consider incorporating conversation, interaction, demonstrations, visuals, questions, real-world examples, or other approaches that bring your topic to life. Give the audience an opportunity to participate, think, and share.

Most importantly, bring your perspective, your energy, and your ideas. Help us make FORGE a place where people don’t just listen—they connect, collaborate, and leave inspired to forge ahead.

Presentation Format & Upload

  • Use PowerPoint widescreen (16:9) format.
  • A dark background (blue or black) is recommended for stronger visual impact and readability.
  • Provide PPT as upload, do not save your final presentation in PDF.
  • Name your file with Type of Presentation_ Last Name _ Title of Presentation
    • Examples: SPEAKER_ Smith_T&E Challenges; PANEL_Smith_T&E Solutions; TRACK #_Smith_T&E Way Forward – as a rule of thumb, the title only needs the first three words to match was was provided 
  • Upload your presentation by October 21 https://itea.memberclicks.net/2026FORGEpresentation
  • Do not upload a draft.
  • You are welcome to bring a USB the day of; however, you must provide you presentation, at a minimum of 1 hour prior to your scheduled talk. If you have embedded video, please see Rehearsal & Technical Check times if you are interested in a test run in advance.
  • If you do not plan to have slides, please let us know soonest.

**Track Presenters Only**

Bio and Photo

When you upload your presentation, please be prepared to upload a photo and bio for your track leads to use.

Track Presentation

  • Your Track Chair will introduce you prior to briefing based on your bio.
  • Adhere strictly to your assigned start and allotted time (30 minutes for briefing and Q&A).  A detailed agenda will be released shortly.
  • FORGE A/V personnel will provide computer and microphone. If you would like to use your own computer, please let your Track Chair know well in advance.

ITEA Branding & Miscellaneous

• An ITEA logo available if you would like to use it on your cover slide. Contact Eileen@itea.org

• Presentations must be non-marketing in nature.

Rehearsal & Technical Check

-Dedicated Presenter Rehearsals with ITEA & Technical Support
-Tuesday, November 3 | Time TBA

If you cannot make the rehearsal, please arrive to the main session room at least 1 hour prior to your scheduled presentation.

If you have any questions upon arrival, please see Jenna at the Registration Desk and she will put you in touch with our AV support team.

Additional Guidance if Necessary

Formatting Requirements

  • Slide Titles: Use at least 32-point font in Times New Roman or a comparable professional font.
  • Slide Text & Graphics:
    • Avoid using text smaller than 20-point font.
    • Ensure that all graphics, including fine lines or annotations, are large and clear enough to be seen by the audience.
  • Linked picture, graph or video files: keep a backup copy of your files and confirm that they work from within your presentation. In addition, please note that adding picture files into your presentation may result in a large PowerPoint file size. Please resize picture files to before importing to prevent an unwieldy file size.  If using video, make sure that the video file can be played using Windows Media Player.

Distribution of Presentations
• ITEA no longer publishes formal proceedings.