Format – Checklist – Detailed Manuscript Guidelines
The ITEA Journal of Test and Evaluation 

Format for Submission

Title
Author Name(s)
Organization(s) 
City and State
Email(s)
LinkedIn address(es)

• Abstract
• Keywords 
• Introduction
• Content (single column MS Word with figures* and captions placed where desired)- please follow instructions below to properly save and Embed fonts in Word or PowerPoint
  • 1. Click the File tab and then click Options (it’s near the bottom left corner of the window).
    2. In the left column, select the Save tab.
    3. At the bottom, under Preserve fidelity when sharing this presentation, select the Embed fonts in the file check box. …  Click ok
• Conclusion
• Author Bio(s)
• Acknowledgements (if needed)
• References
• Endnotes (if needed)

*tables, pictures, charts, graphs, line art, photographs, etc.

Sample Template Here

Checklist 

1. 1. 1. Authorization to Publish and Copyright Form must be completed and submitted with the manuscript so that we can begin editing Copyright Agreement 
      2. Provide Clearance or Release statement (if required) 
      3. Manuscript submitted in MS Word format with all graphics and captions placed where desired
      4. Figures and graphics are numbered, have descriptive captions, and are called out in the text in numerical order
      5. Figures and graphics are also submitted separately
      6. Tables developed in either MS Word or Excel are submitted separately 
      7. Provide short bio(s)
      8. Provide headshot(s) at the highest resolution, not embedded in bio 
      9. Reference and endnotes have all necessary elements
      10. Provide LinkedIn address and emails to allow for readers to reach you via social media
      11. Acronyms spelled out at first use

Please Note:  Authors will receive one or more edited versions of their paper in MS Word. Once there is an agreement on the final edits, the paper will be sequenced in The ITEA Journal of Test and Evaluation.

Detailed Guidelines 

CONTENT

The International Test and Evaluation Association (ITEA) invites both members and nonmembers to submit manuscripts to the editor for publication in The ITEA Journal of Test and Evaluation. Papers within the full range of subjects of interest to the test and evaluation community are welcome. Submission of a paper will be taken to imply that it represents some original work not previously published. All papers are reviewed for originality, depth of treatment, significance, organization, interest, and clarity before acceptance for publication. Papers must be objective and completely free of advertising and commercialism. Avoid use of company and product names if possible.

COPYRIGHT

The author is responsible for submitting original work and for the accuracy of all material provided. It is the author’s responsibility to inform ITEA if an article has been published previously or is being considered by another publication. ITEA reserves the right to copyright all published material. This does not prevent an author from republishing the material, provided proper copyright credit is given to The ITEA Journal of Test and Evaluation. A copyright agreement is required from the authors of an article prior to ITEA review and editing of the article for publication. An exception to this copyright procedure is the case of articles authored by government officials on government time; such articles are not subject to U.S. copyright protection. However, the Authorization to Publish and Copyright Form must still be certified by the government author in Part B of the form.

CLEARANCE

Responsibility for government or employer clearance of articles, if required, lies with the author, prior to submission to The ITEA Journal of Test and Evaluation. A copy of the clearance statement should be furnished with the article.

PREPARATION OF PAPERS

• Length.  As a guide, typical articles have 2,400 to 4,800 words.
• Abstract.  Usually 50 to 150 words, an abstract will summarize the principal points in the paper. Articles for non-technical articles, such as the Historical Perspective or Inside the Beltway, do not require an abstract.
• Biography. A short bio (one paragraph of 100 words or less) of each author is required. Please include highlights such as education, present employment, experience, recognition received for accomplishments, and professional society membership.
• Format. Manuscripts must be supplied in electronic format. Each figure or chart must be provided as separate files, one file per figure, for saving in the highest fidelity for publishing. Preferred electronic format for the article text is MS Word.
• Graphics. Authors are encouraged to provide photographs, illustrations, line art, and figures to enhance an article. All figures should be numbered with consecutive Arabic numerals, have descriptive captions at the bottom, and be mentioned in the text in numerical order. Provide the figures in the desired places in the article.  Also, submit the figures separately from the text in separate files, one for each figure, and provide a separate list of captions. Please submit graphics as PDF, JPEG, TIFF, or EPS please submit with a minimum width of 3” at 300 dpi for 1-column width, or 6” at 300 dpi for full page width. For line art, please submit with a minimum width of 3” and minimum 600 dpi. Figures and Photos need to be in Cyan, Magenta, Yellow, and Black (CMYK)
• Tables. Please submit tables in separate files in the format in which they were developed (generally MS Excel or Word).
• Equations and Mathematical Formulas. Equations and mathematical formulas must be submitted in MS Word or Excel. Articles should contain a complete table of symbols and their definitions.

STYLE

• Policy. ITEA reserves the right to edit all articles for consistency, clarity, length, and style. Manuscripts will be edited to conform generally to The Chicago Manual of Style, 14th edition. The author should avoid the use of first person pronouns, keep paragraphs short, and avoid using sexist language.
• Capitalization/Acronym Usage. The ITEA Journal of Test and Evaluation adheres to a down style and avoids capitalization wherever possible. If an organization or program must be referred to formally, use a generic reference in second and subsequent references to avoid complicated acronyms, which may not be understood by everyone and detract from readability. When acronyms are used please always spell out at first mention, for example, Department of Defense (DoD), but the acronym can be used alone in subsequent use, as DoD.

REFERENCES

In-text References. The ITEA Journal of Test and Evaluation uses the author-date system as described in The Chicago Manual of Style. Follow these examples:

Books:
Dunar, A. J., and S. P. Waring. 1999. Power to explore: A history of Marshall Space Flight Center,
1960–1990. NASA SP-4313. Washington, D.C.: NASA History Office.

Kamrany, Nake M., and Richard H. Day, eds. 1980. Economic issues of the eighties. Baltimore: Johns
Hopkins University Press.

Article in book:
Wiese, Andrew. 2006. “The house I live in”: Race, class, and African American suburban dreams in the postwar United States. In The new suburban history, ed. Kevin M. Kruse and Thomas J. Sugrue, 99–119. Chicago: University of Chicago Press.

Journal article:
Boehm, B. D., and W. J. Hansen. 2001. The spiral model as a tool for evolutionary acquisitions. Crosstalk: The Journal of Defense Software Engineering 14 (5): 4–10.

Johnsen, Frederick A. 2008. Testing on the fly: World War I field combat expedients that kept aircraft in combat. The ITEA Journal 29 (2):132–134.

Government publication:
U.S. Congress. House of Representatives. Committee on Public Law 81-415. 1949b. The Unitary Wind Tunnel Plan Act of 1949 and the Air Engineering Development Act of 1949. 81st Cong., First Session. H. Rep. 1451.

Conference/Symposium Proceedings:
Ahmed, Khalil M., Nagwa M. El-Makky, and Yousry Taha. 1998. Effective data mining: A data warehouse-backboned architecture. In Proceedings CASCON ’98 Conference, November 30–December 3, Toronto, Ontario, Canada, ed. A. H. Brush and G. A. Clark, 34–46. Armonk, NY: IBM Press.

Dissertation/Thesis:
Chambers, B. June 2002. The grid roofnet: A rooftop ad hoc wireless network. Master’s thesis, MIT.

In press:
Johnsen, Frederick A. In press. Testing on the fly: World War I field combat expedients that kept aircraft in combat. The ITEA Journal.

Unpublished:
DISA Chief Technology Officer (CTO). January 2007. Concept of operations (CONOPS) for a federated development and certification environment to deploy net-centric capabilities to the Global Information Grid. Draft, version 2.0.

Internet:
Kass, R. A. 2006. The logic of warfighting experiments. Washington, D.C.: Command and Control Research Program (CCRP) of the Assistant Secretary of Defense and Information Integration (ASD/NII). http://www.dodccrp.org (accessed June 10, 2008).

VITA. 2008. VPX and REDI specifications. Fountain Hills, Arizona: 
VITA. http://www.vita.com (accessed June 6, 2008).

ENDNOTES

The ITEA Journal of Test and Evaluation uses endnotes rather than footnotes. The chief differences between an endnote and a bibliographic entry are that, in an endnote, the author’s name is not reversed as it is in an alphabetically arranged bibliography, and punctuation between author’s name, title of the work, and facts of publication consists of commas and parentheses rather than periods, as in these examples:

1. Richard Gross, “Military Strategies Reassessed,” Aerospace and Defense Science, October 1990, 52–53.
2. Jay W. Schwartz and Kenneth D. Shere, “A Real-Time Sensor System and Simulation Tool,” The ITEA Journal 13, no. 1, (March 1992):42.

Please Note: References containing incomplete endnote or bibliographic information will be referred back to the author for completion or edited out of manuscript.

SUBMISSION 

All material submitted for publication should be sent to:

Laura Freeman, PhD, Publications Committee Chair, Editor-in-Chief, The ITEA Journal of Test and Evaluation, e-mail: journal@itea.org.